Position: Membership / Events Chairperson

Job Summary: Responsible for enlisting members into the Working Women’s Golf League (WWGL) and setting up spring organizational meeting and the year-end banquet.

• Attend all Board and general membership meetings throughout the year. There are usually four to five Board meetings and the spring and fall general membership meetings.
• Respond promptly to issues that require Board attention.
• Actively participate in all Board matters.

• Create membership application and email it to last year’s members once approved by the Board.
• Take at least 10 applications to each course and display them in a prominent place.
• Have membership applications available at the meeting.
• Select site to hold membership meeting.
• Make menu selections.
• Present costs to Board or stay within the budgeted amount.
• Order audiovisual equipment needs as required (microphone).

• Create an Excel spreadsheet for all members of the league.
• Verify that all information is correctly recorded in the spreadsheet.
• Maintain a current roster of all members using an Excel spreadsheet.
• Send the Handicap Chairperson an email of all members and GHIN number, if available, as soon as they are added to the listing.
• Work closely with the Handicap Chairperson to ensure all new members get a GHIN number or their old one is activated.
• Email board members updated copy of the roster periodically.
• Send members a roster with name and phone number only after the handicap cutoff date.
• Give all check and cash to Treasurer to be deposited.

• Select a site for the banquet.
• Present dinner items and prices to the Board for approval.
• Create the banquet invitation including date, time, location, dinner details and price. Include mailing instructions for RSVPs and checks.
• Email invitation to members once approved by the Board.
• Create a listing of attendees and email copies to Board Members.
• Give checks to the Treasurer for deposit.

• Assist with league events as needed (e.g., Spring Membership meeting organization, Fall Banquet preparations, Beat the Pro Tournament and Member/Guest Tournament).
• Work closely with the Board members.
• Assist other Board members with their responsibilities upon request.

return