Position: Tournament Chairperson

Job Summary: Responsible for preparing results for each Working Women’s Golf League (WWGL) tournament using individual member handicaps and applying tournament dollars to the results.

• Receive the new schedule from the President.
• Assign types of tournaments to be played on each date.
• Send the tournament schedule and tournament rules to the webmaster after the Board’s approval.
• Set up and monitor the Match Play Tournament.

• Set up the Excel spreadsheet for each tournament date with correct handicap conversion and WWGL members.
• Receive the current GHIN handicap update from the Handicap Chairperson to use in the tournament results.
• Create any scorecards that are to be used for a tournament, i.e., 2-person handicapped best ball, 2-person flighted low net, etc.
• Take scorecards to the course before the first tee time or coordinate with the Tee Time Chairperson to include them in the league box.
• Prepare Tournament Recaps Sheets for the Club Championship and be available to post results during the final day of the tournament.
• Email the Tee Time Chairperson the first day results of the Club Championship so she can do the tee times for the second day.
• Coordinate with the Tee Time Chairperson on getting the league box to and from the course for each tournament. If the Tournament Chairperson picks up the box after a tournament, make sure the Tee Time Chairperson has it no later than the following Monday AM before a tournament.
• Monitor the Match Play and send match information to the President and Webmaster.
• Tournament Results
• Pick up scorecards from the league box after each tournament.
• Check each scorecard making sure it’s signed and dated correctly and the member did not keep her own score.
• Add all playing members and handicaps to the correct Excel spreadsheet.
• Sort players by handicap (lowest to highest) and divide them into four equal flights.
• Enter all holes for each player onto the Excel spreadsheet.
• Sort by tournament score (lowest to highest) in each flight to determine the winners (payouts are usually 1^st, 2^nd, 3^rd, and 4^th places in each flight).
• Spread prize money for each flight using the amount from the Treasurer’s budget.
• Email results to the Treasurer and President for review.
• After approval by the President and Treasurer, complete the tournament results and send to the webmaster to post on the website within the week following each tournament.
• Email the final results to the webmaster, President and Treasurer.

• Determine if a member is disqualified because of an incomplete scorecard, did not finish the round, kept her own score or disqualified herself. Add these members at the end of the results sheet and reason for not qualifying for the tournament.
• Review non-posting report received each Tuesday from the Handicap Chairperson to make sure everyone that played posted their score.
• Notify the Handicap Chairperson of any members who did not post their scores for that particular tournament.
• Notify the President if there is a member that is not posting her scores.

• Attend all Board and general membership meetings throughout the year. There are usually four to five Board meetings and the spring and fall general membership meetings.
• Respond promptly to issues that require Board and Tournament Chairperson’s attention.
• Actively participate in all Board matters.

• Assist with league events as needed (e.g., Spring Membership meeting organization, Fall Banquet preparations, Beat the Pro Tournament and Member/Guest Tournament).
• Assist other Board members with their responsibilities upon request.

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