Position: Treasurer

Job Summary: Responsible for all bookkeeping functions for the Working Women's Golf League (WWGL), including budget and financial statement preparation, revenue / expenditure tracking, and tournament winnings distributions.

• Create a budget for the year using the previous years' budget and actual numbers for guidance.
• Ensure budget projects an ending balance in accordance with League By-Laws, which is a year-end checkbook balance between $200 and $400.
• Present overall trial budget to the Board prior to the start of the golf season.
• Secure final approval of the budget from the Board President.

• Periodically update budget vs. actual numbers in order to track progress against budget and send to President for review.
• Upon request, provide updated financial information to the Board throughout the season.
• Prepare final year-end financial statement to present at the season's-end Board meeting.
• Email a copy of the final year-end financial statement to Doug McNeil, Business Manager, Aurora Golf Division, at the following email address: dmcneil@auroragov.org.

• Collect all money for membership dues, hole-in-one pot, fall banquet, and any other designated items (e.g., Eisenhower-Evans Scholarship fund, WWGL logo items) and reconcile amounts received from League members and by each event or item.
• Deposit all checks (except Eisenhower-Evans Scholarship fund) and money into League account after securing a copy of said checks and deposit slips.
• Send all Eisenhower-Evans Scholarship fund checks to CWGA by August or September.
• Pay all bills for the League and ensure proper receipts are provided.
• Maintain detailed spreadsheets of all income and expenditures.
• Balance bank statement on a monthly basis, once received from President.

• Review weekly tournament winnings payout schedule prepared by the Tournament Chairperson and provide feedback on any changes needed.
• Print three copies of the final payout schedule and distribute as follows: one for the head Pro at Aurora Hills Golf Course (Cary Callihan) to use for posting winnings to member accounts, one for the league box at the next tournament and one for the Treasurer's file.
• Write a check for tournament winnings and mail or deliver the check, along with a copy of the tournament winnings payout schedule, to Aurora Hills Golf Course (attention Cary Callihan) within 10 days after each tournament.
• Secure a Credit Book Batch Update Log printout from Cary Callihan after he has posted the member winnings. Reconcile this posting summary to the weekly tournament winnings payout schedule. Coordinate posting corrections with Cary Callihan.
• Make any corrections to tournament winnings, provided by the Tournament Chairperson, and send a revised listing to Aurora Hills Golf Course, attention Cary Callihan, with a check for the additional amount. If less money is indicated, no money will be returned by the golf course, but the new listing should be provided anyway.
• Prepare a year-to-date summary of all tournament winnings by League member to be posted on the WWGL website periodically throughout the season. Email to the webmaster.

• Distribute hole-in-one payouts in accordance with League Rules.
• Distribute winnings to guests after the Member/Guest tournament.
• Work with Handicap Chair to ensure active membership roster is current with the CWGA prior to paying Membership dues invoices.
• Purchase postage and office supplies as needed for Board member use.
• At year-end transfer all budget, financial reports, and winnings payout schedules to a CD for historical purposes.

• Attend all Board and general membership meetings throughout the year. There are usually four to five Board meetings and the spring and fall general membership meetings.
• Respond promptly to issues that require Board and Treasurer attention.
• Actively participate in all Board matters.

• Assist with league events as needed (e.g., Spring Membership meeting organization, Fall Banquet preparations, Beat the Pro Tournament and Member/Guest Tournament).
• Assist other Board members with their responsibilities upon request.

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